How to manage iCloud Storage image

Simplify Your Digital Life: How To Manage iCloud Storage With Ease?

Are you running out of storage on your Apple devices and constantly getting notifications to upgrade your iCloud plan? It’s time to learn how to manage iCloud storage effectively. iCloud storage is a cloud-based service that helps you store and sync your data across all your Apple devices. In this article, we will guide you through the process of checking your iCloud storage, tips to free up space, ways to avoid paying extra, and additional tricks for efficient iCloud storage management. Continue reading to discover how to manage iCloud storage like a pro. 

What is iCloud Storage?

iCloud storage is a cloud-based storage service offered by Apple to its users. It allows users to store their data, photos, videos, documents and more on Apple’s servers, which can be accessed from any Apple device synced with the user’s Apple ID. iCloud storage uses end-to-end encryption to securely store user data. Users can choose from various storage plans ranging from 5 GB to 2 TB. iCloud storage also offers features like automatic backups, optimized storage, and iCloud Drive for file sharing.

Also Read: What Is iCloud and How Does It Work? Beginners 101 Guide

How Does iCloud Storage Work?

iCloud storage is a service provided by Apple that allows users to store their files, photos, videos, and other data on remote servers, which can be accessed from any device with an internet connection. Data is synchronized across all devices automatically, so any changes made on one device will be reflected on all others. The data is stored securely using encryption methods to ensure privacy and security. iCloud storage also includes features such as backup and sharing options, making data management easier and more efficient.

Why is Managing iCloud Storage Important?

Managing iCloud storage is crucial for several reasons. Firstly, iCloud is integrated into several Apple devices, making it the primary storage for various files, including photos, videos, backups, and app data. As a result, a user’s iCloud storage could quickly fill up, leading to issues with backups, syncing, and app functionality. Additionally, without proper management, users may have to pay for additional iCloud storage, which can be costly. Therefore, managing iCloud storage regularly can help users optimize their device’s performance, ensure proper backups, and avoid unnecessary fees.

How to Check your iCloud Storage? 

Checking your iCloud storage is an essential first step to effectively managing your storage space. Here are the steps to check your iCloud storage on iPhone, iPad, Mac, and PC:


  • Open the “Settings” app on your device.
  • Tap on your Apple ID account name at the top of the screen.
  • Select “iCloud” from the list of options.
  • At the bottom of the screen, you will see the total amount of storage you have, as well as how much is available and how much is being used by different apps.


  • Click on the Apple icon in the top left corner of your screen, then select “System Preferences.”
  • Click on your Apple ID at the top of the window.
  • Select “iCloud” from the list of options.
  • On the left-hand side of the screen, you will see a breakdown of how much storage is being used by different apps and features.


  • Open iCloud for Windows on your computer.
  • Click on “Storage” from the main screen.
  • You will see a breakdown of how much storage is being used by different apps and features.

Tips to Free Up iCloud Storage

iCloud storage is essential to keep your data safe and accessible across all Apple devices. However, with limited space, it’s crucial to manage it efficiently. Here are some practical tips to free up your iCloud storage:

Review and Delete Old Backups

By default, iCloud backup saves all your device’s data, including photos, messages, apps, and settings. However, many users forget to review and delete unnecessary backups of old devices. To check your iCloud backups on iPhone/iPad, go to Settings > Your Name > iCloud > Manage Storage > Backup. Here, you can see the list of backups, their size, and the date of the last backup. To delete an old backup, select it and tap Delete Backup.

Delete Unnecessary Files and Apps

iCloud storage also stores your synced data such as documents, music, and videos. Sometimes, we store unnecessary files and apps that consume a considerable amount of space. To review your iCloud storage usage, go to Settings > Your Name > iCloud > Manage Storage. Here, you can see a breakdown of your storage usage by app. To delete unwanted files, tap the app and select Delete Data.

Optimize Photo and Video Storage

Photos and videos are the most significant contributors to iCloud storage usage. However, you can optimize your photo and video storage to reduce their size. To enable this feature, go to Settings > Photos > Optimize iPhone Storage. It will store full-resolution photos and videos only on your device, while the rest will be stored in iCloud.

Use iCloud Photo Sharing

iCloud Photo Sharing is an excellent feature to share your photos and videos with friends and family without using your iCloud storage. It creates a shared album that anyone with the shared link can access. To create a shared album, go to the Photos app, select the photos, tap the share icon, and choose iCloud Photo Sharing.

Manage Email Attachments

Email attachments such as PDFs, presentations, and large files take up significant iCloud storage space. You can stop saving email attachments to iCloud by going to Settings > Apple ID > iCloud > Mail > Attachments and selecting “Do not save attachments.”

Use iCloud Drive Selectively

iCloud Drive is like a virtual hard drive that allows you to store and access files from any Apple device. However, it also takes up considerable storage space. To use iCloud Drive selectively, go to Settings > Your Name > iCloud > iCloud Drive and toggle off the apps you don’t want to sync.

How to Avoid Paying for Extra iCloud Storage? 

Managing iCloud storage is an essential task for every Apple device user. It’s important to keep an eye on your storage usage and make sure you aren’t paying for more than you need. In this article, we’ll explore several ways to avoid paying for extra iCloud storage. Let’s get started.

Choose an iCloud Storage Plan that Fits your Needs

iCloud offers various storage plans, ranging from 5 GB to 2 TB. If you’re running low on storage, it’s best to choose a plan that fits your needs instead of upgrading to a larger plan unnecessarily. To choose a plan, follow these steps:

  • On your iOS device, go to Settings > Apple ID > iCloud > Manage Storage.
  • On your Mac, go to Apple menu > System Preferences > Apple ID > iCloud > Manage.
  • Here you will see the storage plan you are currently on and options for upgrading or downgrading.
  • Carefully consider your usage and needs before making any changes.

Turn Off iCloud Backup for Apps that Can be Backed Up To iTunes

Many apps have built-in backup features to save data to your computer. For these apps, you can turn off iCloud Backup to save storage space. Here’s how:

  • Connect your iPhone or iPad to your computer and launch iTunes.
  • Select your device and go to the Summary tab.
  • Uncheck the option “Automatically Back Up” and select “Back Up Now” to manually back up your device to iTunes.
  • Now you can turn off iCloud Backup for apps that can be backed up to iTunes. Go to Settings > Apple ID > iCloud > Manage Storage > Backups.
  • Here you can turn off iCloud Backup for specific apps to save storage space.

Use Third-Party Backup Solutions

If you’re not comfortable backing up your device to iTunes, there are several third-party backup solutions to consider. Popular options include Google Photos and Dropbox. These services offer free cloud storage options, and you can choose to upgrade to a paid plan if you need more storage.

Avoid Storing Large Files on iCloud

iCloud is primarily designed for storing photos, videos, and other small files. If you’ve been storing large files like movies on iCloud, it’s time to free up some space. Instead, consider storing these files on an external hard drive or a cloud storage service like Google Drive or Dropbox.

Additional iCloud Storage Management Tips 

Use the “Reduce Clutter” Feature on Mac

Apple’s Reduce Clutter feature on Mac is an easy way to free up space on your iCloud account. You can use this feature to identify large files that you may not need anymore, such as old documents, movies, or music that you rarely listen to or watch. These files can be deleted or moved to an external hard drive to make room for more important data.

To use the Reduce Clutter feature on Mac, follow these steps:

  • Go to the Apple menu and select “About This Mac”
  • Click on “Storage”
  • Click on “Manage”
  • Click on “Reduce Clutter”
  • Choose which files you wish to remove or back up to an external drive

You can repeat these steps to manage your iCloud storage regularly and ensure that it remains optimized.

Delete Old Messages and Attachments from iMessage

iMessage attachments, photos, and videos can quickly accumulate over time and take up a lot of space on your iCloud account. To manage your iMessage storage, you can start by deleting old message threads that you no longer need. You can also manually delete attachments or set your iPhone to automatically delete older attachments.

To delete attachments from iMessage:

  • Open the Messages app on your iPhone
  • Swipe left on the conversation that you want to delete attachments from
  • Tap on “More”
  • Tap on “Select Messages”
  • Choose the attachments you wish to delete
  • Tap on the “Trash” icon

To automatically delete attachments from iMessage:

  • Go to Settings
  • Tap on “Messages”
  • Scroll down to find “Message History”
  • Tap on “Keep Messages”
  • Choose 30 days or 1 year

By deleting old messages and attachments, you can free up valuable iCloud space for more important data.

Optimize iCloud Storage on your Apple Watch

If you own an Apple Watch, you can also optimize your iCloud storage by managing the apps and data that are on your device.

To manage apps on your Apple Watch:

  • Open the Watch app on your iPhone
  • Tap on “My Watch”
  • Scroll down to “Installed Apps”
  • Tap on the app you want to remove
  • Toggle off “Show App on Apple Watch”

To remove music from your Apple Watch:

  • Open the Watch app on your iPhone
  • Tap on “Music”
  • Choose “Synced Music”
  • Tap on “Remove All Music”

By managing your Apple Watch’s storage, you can free up space on your iCloud account and ensure that your devices are always running smoothly.

Related Articles:

How To Download All Photos From iCloud Quickly And Safely

How To Download Videos From iCloud On Mac, iOS & PC?

How to Use iCloud: Access Your Files Anytime, Anywhere

Get Organized: How To Clear iCloud Storage In Minutes

How to Recover Photos and Videos from iCloud? Retrieve your Precious Memories


In conclusion, managing your iCloud storage is crucial to keep your Apple devices running smoothly without any storage issues. By regularly checking your storage usage, deleting unnecessary files and backups, and optimizing your photo and video storage, you can free up space and avoid paying for extra storage. With these tips and tricks, you can efficiently manage your iCloud storage and enjoy seamless access to your files and data.

Leave a Comment

Your email address will not be published. Required fields are marked *